Computer Use Policy
"Employeee", "You", and "Your" refer to the you the employee utilizing the Company's computer and telecommunications equipment and services. "Ourselves", "We", and "Us" all refer to our company Weiders Hardware Inc. Any use of this terminology or other words in the singular, plural, capitalisation and/or he/she or they, are taken as interchangeable and therefore refering to the same.
A. To better serve our customers and provide our employees with the best tools to do their jobs, Weiders Hardware Inc. makes available to our workforce access to one or more forms of electronic media and services, including computers, e-mail, telephones, online services, intranet, Internet and the World Wide Web.
B. We encourages the use of these media and associated services because they can make communication more efficient and effective and because they are valuable sources of information about vendors, customers, technology, and new products and services. However, all employees and everyone connected with the organization should remember that electronic media and services provided by the company are company property and their purpose is to facilitate and support company business. All computer users have the responsibility to use these resources in a professional, ethical, and lawful manner.
C. To ensure that all employees are responsible, the following guidelines have been established for using e-mail and the Internet. No policy can lay down rules to cover every possible situation. Instead, it is designed to express our philosophy and set forth general principles when using electronic media and services.
Electronic media cannot be used for knowingly transmitting, retrieving, or storing any communication that is:
- Discriminatory or harassing;
- Derogatory to any individual or group;
- Obscene, sexually explicit or pornographic;
- Defamatory or threatening;
- In violation of any license governing the use of software; or
- Engaged in for any purpose that is illegal or contrary to Our policy or business interests.
The computers, electronic media and services provided by Weiders Hardware Inc. are primarily for business use to assist employees in the performance of their jobs. Weiders Hardware Inc's resources should not be used for personal use under any circumstances.
ACCESS TO EMPLOYEE COMMUNICATIONS
A. Generally, electronic information created and/or communicated by an employee using e-mail, word processing, utility programs, spreadsheets, Internet and similar electronic media is not reviewed by the company. However, the following conditions should be noted:
We routinely gather logs for most electronic activities and/or monitor employee commuinications and actions directly, through the use of computer monitoring sofware, keylogging software or any means necesary.
- Network Security;
- Productivity analysis;
- Resource allocation:
- Optimum technical management of information resources; and
- Detecting patterns of use that indicate employees are violating company policies or engaging in illegal activity.
B. We reserve the right, at our discretion, to review any employee's electronic files and messages to the extent necessary to ensure electronic media and services are being used in compliance with the law, this policy and other company policies.
C. Employees should not assume that all electronic communications are completely private. Accordingly, if they have sensitive information to transmit, they should use other means.
To prevent computer viruses from being transmitted through the company's computer system, unauthorized downloading of any unauthorized software is strictly prohibited. Including, but not limited to instant message and remote control programs. Only software registered and/or approved through Weiders Hardware's System Admin may be downloaded. Employees should contact the system administrator if they have any questions.
A. Employees must respect the confidentiality of other individuals' electronic communications. Except in cases in which explicit authorization has been granted by company management, employees are prohibited from engaging in, or attempting to engage in:
- Monitoring or intercepting the files or electronic communications of other employees or third parties;
- Hacking or obtaining access to systems or accounts they are not authorized to use;
- Using other people's log-ins or passwords; and
- Breaching, testing, or monitoring computer or network security measures.
B. No e-mail or other electronic communications can be sent that attempt to hide the identity of the sender or represent the sender as someone else.
C. Electronic media and services should not be used in a manner that is likely to cause network congestion or significantly hamper the ability of other people to access and use the system.
D. Anyone obtaining electronic assess to other companies' or individuals' materials must respect all copyrights and cannot copy, retrieve, modify or forward copyrighted materials except as permitted by the copyright owner.
PARTICIPATION IN ONLINE FORUMS
A. Employees should remember that any messages or information sent on company-provided facilities to one or more individuals via an electronic network—for example, Internet mailing lists, bulletin boards, and online services—are statements identifiable and attributable to Weiders Hardware Inc.
B. We recognizes that participation in some forums might be important to the performance of an employee's job. For instance, an employee might find the answer to a technical problem by consulting members of a news group devoted to the technical area.
Any employee who abuses the privilege of their access to e-mail or the Internet in violation of this policy will be subject to investigation, and subsequently corrective action, including possible termination of employment, legal action, and criminal liability.
EMPLOYEE AGREEMENT ON USE OF E-MAIL AND THE INTERNET
By using our system you agree that you have read, understand, and agree to comply with the foregoing policies, rules, and conditions governing the use of the Company's computer and telecommunications equipment and services. Furthermore you understand that there shall be no expectation of privacy when you use any of the telecommunication equipment or services, and you agree to the following. I am aware that violations of this guideline on appropriate use of the e-mail and Internet systems may subject me to disciplinary action, including termination from employment, legal action and criminal liability. I further understand that my use of the e-mail and Internet may reflect on the image of our company to our customers, competitors and suppliers and that I have responsibility to maintain a positive representation of the company. Furthermore, I understand that this policy can be amended at any time.
- Mitch Green, 2013 - Originally Written
- Mitch Green, 2016 - Changes to wording throughout the entire policy
Phone: +1 (585) 624-1620
Weiders Pro Hardware,
166 West Main Street, Honeoye Falls, NY, 14472